You've done the work. Now you need to show how it relates to a qualification. Mapping workplace tasks to Australian units of competency helps you organise that evidence for a registered training organisation (RTO) to assess through recognition of prior learning (RPL). It is not a way to award yourself a unit: the RTO's assessor makes the assessment decision.
Start with the exact unit, not your job title
A job title such as site supervisor or office manager can cover very different duties from one workplace to another. Start by finding the qualification and unit relevant to your goal on training.gov.au, Australia's national register of vocational education and training. Record the unit code, title and version you are using. Check its elements and performance criteria, as well as its performance evidence, knowledge evidence and assessment conditions. If you are working towards a full qualification, check its packaging rules too: mapping one relevant unit does not necessarily cover every unit the qualification requires.
Read the whole unit before collecting documents. A task may look similar to an element but still miss required knowledge, the number or range of activities specified in performance evidence, or conditions under which assessment must occur.
Build a simple task-to-evidence map
A spreadsheet or table is enough. Make a row for each unit requirement and use columns for the workplace task, what you personally did, when and where you did it, and the evidence that could support your account. Add a final column for gaps or questions to raise with the RTO.
For example, a supervisor might write that they identified a workplace hazard, reported it using their employer's process and followed up on a control measure. Their possible evidence could include a de-identified hazard report, a relevant procedure and a supervisor's statement explaining their contribution. That example shows how a task can be mapped; it does not establish that any particular unit requirement has been met.
Ask four questions for every row
- What did I actually do? Describe your own actions rather than the responsibilities of your team.
- Which requirement does it relate to? Note the relevant element or criterion, then check the evidence and assessment requirements elsewhere in the unit.
- What supports my account? Identify a document, work product, record or suitable person who can confirm the work.
- What is still unclear? Flag missing examples, knowledge you may need to explain, or assessment conditions you cannot demonstrate from existing records.
Choose evidence that tells the whole story
Useful evidence depends on the unit and the work. It might include completed job records, plans, photographs of work you completed, project outputs, training records or statements from people who directly observed you. Brief notes alongside each item can explain its date, context and your role. A folder full of documents without that explanation can be difficult to assess.
Look for evidence that is relevant to the requirement, genuinely your work, sufficiently detailed and recent enough for the assessor to judge your current skills. These are assessment considerations, not a checklist that guarantees an RPL outcome. The Australian Skills Quality Authority (ASQA) provides information about the standards and assessment responsibilities that apply to RTOs.
Protect workplace confidentiality while preparing your map. Ask permission before sharing employer-owned material, and remove personal or commercially sensitive information where appropriate. If a document cannot be shared, ask the RTO whether another form of evidence or an assessment activity may be suitable.
Check the gaps before submitting
Compare your map with the unit one more time. Does it cover required knowledge as well as practical tasks? Do your examples show the range of work the unit calls for? Have you identified what was done independently and what was done under supervision? If the evidence is thin, note the gap honestly rather than trying to make one task stand for an entire unit.
An assessor may review your documents, ask questions, contact a referee where appropriate or use other assessment methods. The RTO decides whether you have demonstrated the unit's requirements and is responsible for issuing a qualification or statement of attainment when its requirements are met. If your goal involves an occupational licence or a visa, the relevant licensing or migration authority makes those separate decisions.
RPL Access Australia can help you organise your experience and identify evidence to discuss with an RTO. It does not conduct the RTO's assessment, issue certificates or determine licensing or migration outcomes. A clear, honest task map gives you a useful starting point—and gives the assessor a clearer picture of the work you've actually done.